Participants are urged to make reservations using the Reservation Form at their earliest convenience in order to guarantee a place on the tour. Enrollment is determined by date of receipt of a deposit of $1,000, which shall be refundable according to the conditions of the stated cancellation policy.
Cancellation Policy
- After receipt of the deposit, all cancellations for any reason whatsoever will be subject to a minimum $250 per person cancellation fee.
- Cancellation from 180 – 91 days before the tour commences will result in forfeiture of 25% of the trip cost per person.
- From 90 – 31 days before commencement will result in forfeiture of 50% of the trip cost per person
- After 30 days before commencement cancellation or “no show” at the commencement will result in forfeiture of the entire cost of the trip.
Given the necessity of strict adherence to this cancellation policy, the Company strongly recommends that participants purchase trip cancellation insurance from a reputable vendor of their own choosing. The Company reserves the right to make exceptions at its sole discretion.
All tours are offered on condition of sufficient enrollment. If the offer of a tour must be withdrawn at any time due to insufficient enrollment, all deposits will be refunded and this will constitute full satisfaction of all claims by participants on the Company.
Level of Physical Activity
The nature of the tour programs and the types of sites which the group will visit make for a moderately strenuous routine; those who need to limit their physical activity or who cannot easily walk long distances are strongly encouraged to consult with the the Company’s representatives prior to reserving space. Participants requiring limited assistance must be accompanied by someone who can and will be totally responsible for providing all required assistance. By forwarding the deposit, the participant certifies that he/she has no physical, mental or other condition of disability that would create a hazard for himself/herself or other participants.
Responsibility
The Company and its representatives act only as agents in making arrangements for hotels, transportation, sightseeing, restaurants or any other services in connection with the itinerary, and they will exercise reasonable care in making such arrangements. However, they do not assume any liability whatsoever for any injury, damage, loss, accident or delay to person and property due to any act of default of any hotel, carrier, restaurant, company or person rendering any of the services included in the tour.
The tickets, coupons, tariffs, rules or contracts currently in use by any carrier, hotel, restaurant or other rendering service shall constitute the sole contract between such contractor and the tour member. Baggage and personal effects are the sole responsibility of the owners at all times. Further, the Company and its representative agents accept no responsibility for any damage or delay due to sickness, pilferage, labor disputes, machinery breakdown, quarantine, government restraints, weather or any other cause beyond their personal control.
The right is reserved to cancel or change itineraries or substitute services without notice, and to decline to accept any tour member at any time, when such action is determined by the Company and its representatives, at their sole discretion, to be in the best interests of the health, safety or general welfare of the tour group or individual. No carrier shall be responsible for any act, omission or event during the time passengers are not on board its own conveyance.
In view of the statutory or contractual limitations which may apply to personal injury or property damage losses, the purchase of accident and baggage insurance is strongly recommended.
Finally, the Company bears no responsibility whatsoever for any travel arrangements made by individual travelers that do not form part of the published itinerary. Extensions of stay, hotel accommodations beyond those indicated in the program, early arrivals or departures, hotel charges not included in the basic room rate including but not limited to telephone, beverages and meals, and hotel services, and all other arrangements undertaken at the initiative of individual participants are their sole responsibility. No change can be made in group plans or schedules to accommodate such arrangements.